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Ensure compliance with NEWAH strategy, NEWAH’s approaches, shifts, policies, and procedures and promote best practices through effective implementation of Admin/Procurement policies of NEWAH
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Support province and field teams in completing the required documents for procurement and assist in preparing the procurement plan
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Prepare and maintain procurement files (requisition, purchase order, GRN, decisions) and ensure complete documentation of the processes.
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Prepare Expression of Interests (EoI), enlist notices and follow-up for timely notice publication, check thoroughly the submitted applications, evaluate and get approval
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Prepare request for quotation/tender documents to collect bids upon receipt of purchase requisition, make a necessary follow-up to vendors for timely submission of bids, prepare comparative charts, and get approval.
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Coordinate and communicate with vendor’s/suppliers/service providers during the collection of quotations.
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Prepare contract documents and assist with contract establishment.
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Lead procurement, logistic, construction materials management, inventory, and HR-related works at the province level
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Verify invoices, prepare payments request and coordinate with the Finance Department to ensure that payments to vendors/ suppliers/ service providers are made on time without any unnecessary strain on the financial systems of NEWAH
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Maintain accurate inventory of office equipment, furniture, software, and accessories
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Ensure procurement policy implemented properly
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Prepare various meeting minutes at the province office
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Perform day to day activities to smoothly run the province office
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Proper documentation of Admin/Procurement/Logistic/HR related documents
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Prepare and update HR personnel file timely
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Ensure staff movement plan, safety, and security of office and team
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Supervise logistic staff, driver, and officer helper.
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Ensure admin rules and regulations are followed by all personnel of the Province office
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Accomplish any other tasks of the organization as assigned by line manager and Admin Manager at Headquarters.