Job Description
Roles and responsibilities of this job
Reports to: Program Officer and Admin & Finance Officer
Location: Bhainsepati, Shanti Marg
Starting Date: 1 Shrawan 2083 (July 17th 2026)
Commitment: Full-time (10 PM to 6 PM)
Supervisor: Program Officer
Coordination: Cooperation with Admin Staff
Purpose:
Reception and Logistics Assistant, is a professional who manages an organization’s front desk and performs duties such as greeting visitors, receiving and directing youths, making calls, supporting logistics and scheduling appointments in cooperation with the ANS staff.
MAJOR RESPONSIBILITIES
- Welcome all visitors warmly, provide information about center activities, and guide them to appropriate resources or staff.
- Handling and making calls, in-house, incoming, and outgoing during office hours.
- Flow of information for internal and external.
- Assisting in the regular program administration for documentation and filing both hard and soft copy/ (Data entry). (ANS YC youth agreement and life skills registration forms)
- Following up all ANS programs regularly.
- Provide logistical support during events, workshops, and community gatherings hosted by the center.
- Handel cash box
- Maintain a record for Staff Lunch.
- Followup for vocational classes.
- Vocational attendance sheet of trainer and trainee.
- Collection of documents for trainer/vendor payment and a timely reminder to finance.
- Manage office supplies/assets.
- Prepare the vendor list and update it.
- Prepare the beneficiaries' telephone and contact list
- Record and report in-house policies.
- Managing futsal booking.
- Prepare a receipt for all income/registration, and classes.
- Maintaining key box, first aid, locker, visitor log book, staff logbook, profile for first comer, etc.
- Open/ Close all the doors and windows inside the ANS premises before leaving the office.
- Serving a glass of drink for guests in the absence of the Janitor
- Reporting issues or challenges found during office hours to the authorized person.
- All the collection cash from the receipts should be submitted weekly to the Admin & Finance.
- Participate in team-building activities
- Other tasks as assigned by the supervisor
Job Specification
Required qualifications for this job
Required Education Level:Higher Secondary (+2/A Levels/IB)
Required Experience:More than 1 year
Other Specification
- At least one year of experience in the field
- +2 cleared in the field of social development
- Communication skills and language proficiency both in English and Nepali
- Proficient in MS Excel, Word, and other office packages
- Knowledge of and experience with customer dealing and handling conflicts
- Demonstrated ability to manage multiple tasks simultaneously
- Highly preferred IS personality (Influence and Steadiness - DISC personality)
SKILLED REQUIRED
- Communication
- Conflict management
- Interpersonal
- Rapport building
- Time management
